Tips for Webcast Presenters

Clothing

Professional business attire. Suits are recommended for both men and women. Avoid sleeveless tops and dresses.

Avoid dress shirts and fabrics with complicated patterns and pinstripes that are close together because these will tend to flutter on camera. Choose clothing with simple designs or no design.

(Men) Avoid neckties with tightly designed patterns as these will also flutter on camera.

(Women) Wear a jacket or top that has a collar so that a wireless mic can be attached. Wear bottom clothing that has a belt or pocket so you can attach and carry the wireless transmitter.

Best colors are solid dark blue, grey, purple and brown. Avoid stark white and black.

Choose lighter fabrics that will breathe more easily under warm studio lighting.

Bring a handkerchief if you tend to perspire and use it during off-camera breaks.

Remove all jewelry that makes noise, including large necklaces, bracelets and watches as these will be picked up by the microphone.

(Women) Brown tones for lipstick, not bright red.


PowerPoint Guidelines

Slides should be used only to reinforce your points. Therefore, restrict text to bullets with no more than 5 bullets per slide.

Never read the slides word for word. Verbally add more information, value and elaboration to each bullet.

Do not use more than four colors in your design .

Use standard san serif fonts (Arial, Tahoma, etc.) .

Avoid difficult to see shadowed text .

Use slide titles that are 32 to 44 points.

Body text should be no less than 20 points.

Where possible, use a photo or image to explain a point.

Avoid animations. If you need to animate, use different slides instead, each with a new component.

Avoid complicated and/or blurry graphs, charts and web page screen captures with tiny, difficult-to-read text.

On Camera

Be relaxed. Before going on camera, do some stretching exercises and deep breathing.

Place your slide monitor slightly to the left. This way, when looking at the slides, your head will move to the left, in the same direction the slides appear to the web audience (slides are on the right side of the screen).

When reading notes, be sure to look up, directly into the camera lens as often as possible. This can be done when finishing up a sentence or slide. Ask the camera operator to "flag" the lens with a piece of paper, if this will help.

Do not look around the room. Avoid looking straight up at the ceiling or down to the floor when thinking of what to say. Focus completely on the camera lens and your notes regardless of what is happening around you (including the movement of people).

Avoid a monotone delivery that will put your audience to sleep. Change voice inflection, raising it to make key points. Do not rush your speech or speak too slowly. Use normal, conversational pacing. Do not shout or speak overly loud and do not whisper. Use a normal level of voice volume. If using a table top microphone, do not position yourself far away from the mic, but also do not speak on top of it. Ask the camera operator to give you guidance on proper microphone distance.

If you make a mistake, do not apologize as this will draw further attention to the flub and be more dificult to edit out later for the recording. Avoid laughing or smiling and stressing the word you mispronounced as all of this will be a problem when the recording is produced. Pick up where you left off, using the same delivery as before you made the mistake.

If you tend to use your hands when making a point, use broad, slow movements only. Quick hand movements will appear choppy and distracting.

Be aware of the microphone location and make sure your hands do not hit the mic as this will create a loud thumping noise.

Keep your legs and feet still. Do not move them around as they may bump against the table and the sound could be picked up by the microphone.

If you suddenly need to cough, clear your throat or sneeze, move your head away from the microphone and camera. You may say "pardon me" or "excuse me" but leave a distinct pause before resuming so that the noise can be edited out cleanly.

Do not change your position in your chair during the broadcast by slouching or leaning as this may put you off-center of the camera.

Do not try to turn the microphone on or off at any time. The webcast team will control the microphones so they are disabled during breaks.